We are no longer accepting applicants for this role.

AWARE’s Secretariat department is looking for a Ball Project Coordinator for its annual fundraising gala on Saturday, 2 November 2019.

The Ball Project Manager will work with a team to plan and execute the AWARE Ball from the initial conception of the event to its successful completion. This role requires excellent event-planning skills along with the ability to define project milestones and deadlines and coordinate both teams and external contractors to ensure a successful and enjoyable event that meets organizational goals and expectations.

They need to balance creativity with logistics, project and vendor and sponsor management duties. They should excel at multitasking and balancing big-picture concerns like fundraising strategy with details like décor and menu selection, effectively utilizing resources and personnel to stage the large-scale event.

More information about the past 2018 Ball can be found here: https://www.aware.org.sg/revolution-ball-2018/#intro

Position: Ball Project Manager

Commitment: Part time, 4 days a week

Contract Period: July 2019 to 31 November 2019

Last day of application: 30 June 2019

Please apply here.

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Job description:

Responsibilities – Support Fundraising Senior Executive to carry out the following tasks:

• Setting, communicating and maintaining timelines and priorities
• Vendor and Sponsor Management
• Manage event logistics including transportation of collaterals, gifts and auction items, venue set-up, entertainment schedule to ensure that the event runs smoothly and according to schedule
• Manage other operational and administrative functions to ensure project is delivered efficiently
• Record and track project budget
• Recruit and train volunteers for the event
• Prepare contingency plans for event
• Analyse the event’s success and prepare post event reports to improve on future Balls
• Support Ball Committee’s progress
• Organise meetings with staff and Ball Committee to ensure productive outcomes
• Other tasks necessary to ensure a successful event

Requirements:

• Strong project management and event planning skills: highly creative, adaptable, a self-starter, able to work independently
• Relevant experience in and adept at managing logistics and people
• Excellent written and verbal communication skills
• Proficient with Google App, especially Google Docs and Sheets
• Superb time-management and organisational skills
• Competency in maintaining positive and effective working relationships with a broad range of stakeholders
• Strong belief in gender equality and the values of AWARE

If you have any questions about this position, please email fundraising@aware.org.sg