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AWARE’s Secretariat department is looking for a Senior HR Executive responsible for coordinating and administering the full spectrum of HR programmes and activities.

Position: Senior HR Executive
Department: Secretariat
Commitment: Full-time, Monday-Friday
Salary range: $3,900-4,545
Term: Permanent

Job Description

1. Recruitment

• Conduct, monitor and be involved in the recruitment activities for all employees.
• Upload and screen applications on AWARE website and social media.
• Handle interview schedules and participate in joint interviews for non-managerial positions to ensure job requirements and expectations are clearly understood and candidates are assessed against appropriate criteria.
• Develop contacts and network that will aid in the recruitment such as recruiting agencies, colleges, alumni, etc.
• Handle employment processes and documentation, including pre- and onboarding, contract signing and extension, reference and background checks and probation reviews/confirmation.
• Handle documentation for engagement of consultants.
• Handle exit interview and ensure all exit procedures are well-adhered to.

2. Internship Administration

• Administer interns’ application and appointment.
• Provide on-boarding and establish training programmes with the receiving department.
• Handle completion of internship programme on a timely manner.

3. Compensation and Benefits Administration

• Assist with the administration of AWARE’s wages, including payroll management, merit increments, promotion and variable bonuses.
• Research pay trends to help establish pay practices and pay bands to recruit and retain employees.
• Participate in data collection for salary survey.
• Work and coordinate with Finance on monthly payroll by verifying payroll information, provide tax clearance, etc. for employees, interns and consultants.
• Provide day-to-day benefits administration services such as leave administration.
• Administer employee benefits insurance enrolment.

4. Performance Management

• Support implementation of the performance management system that includes KPI-setting and quarterly performance discussions. Ensure quarterly performance discussions are recorded.

5. Policies and HR handbook

• Explain and communicate HR policies, handbook practices to staff.
• Provide support to advise managers about the process on progressive discipline.
• Provide timely feedback to Executive Director on people related matters.

6. Employee Records

• Maintain employee records in personal file and HR system accurately.

7. Operations

• Oversee the maintenance of the AWARE centre, pertaining to facilities maintenance, office supplies and housekeeping.

8. Continuous Improvement

• Reporting to the executive director and the HR board committee, be involved in working on projects that will further strengthen HR function in AWARE.

Requirements:

Qualifications and Experience

• Bachelor’s degree or equivalent in HR, Business, or Organisation Development (or equivalent)
• Mininum three years of HR experience, preferably a generalist

Competencies

• Evidence of the practice of a high level of confidentiality
• Knowledge of Singapore Employment Act (be apprised of the latest MOM Guide and Advisory)
• Successful track record in people-programmes administration
• Effective oral and written communication skills
• Excellent interpersonal and organisational skills

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Please note that due to the large number of applications, only shortlisted applicants will be contacted for an interview. If you have any questions about this position, please email careers@aware.org.sg.