We are no longer accepting applicants for this role.

AWARE’s CARE department is looking for a part-time executive who can help with day-to-day operational and administrative functions for the Women’s Care Centre. This will be a paid contract position for one year.

Position: Administrative Executive
Department: CARE (Women’s Care Centre)
Commitment: Part-time (five days a week: five hours daily on Mon -Thurs; four hours on Fri)
Term: One-year contract
Application deadline: 30 June 2020

Job Description

• Providing administrative and operational support to AWARE’s counselling and support group team
• Scheduling clients with counsellors via phone, emails and/or face-to-face
• Supporting incoming client and volunteer queries
• Maintaining volunteer contracts, payment records and being responsible for prompt processing of invoices for the department
• Documentation and filing of confidential notes, intake forms, etc.
• Establishing processes for client feedback and ensuring prompt submission to relevant parties/systems
• Supporting volunteer counsellor and support group facilitator recruitment, onboarding and engagement
• Assisting staff and volunteers on various projects, reports and ad-hoc programmes as required by the line manager

Requirements

• Minimum 1 year’s experience as an office administrator, office assistant or relevant role
• Experience in the social service industry is advantageous
• Excellent interpersonal, empathy and communication skills in English (verbal and written) and strong organisational skills
• Strong knowledge of Microsoft Office (PowerPoint, Excel, MS Word)
• Able to use initiative and judgement to solve problems independently
• Strong belief in gender equality and the values of AWARE
• Able to meet deadlines in a high-paced environment while balancing workload and competing priorities
• Able to maintain strict confidentiality of sensitive information

Read our privacy policy here.