We are no longer accepting applicants for this role.

AWARE’s Women’s Care Centre (WCC) is looking for a CARE Administrative Executive to support the centre in administrative and operational matters. The role also requires support to be provided for staff and volunteers on various projects, reports and ad-hoc programmes as and when required.

Position: CARE Administrative Executive
Department: Women’s Care Centre
Commitment: Part-time (24-hour work week); one-year contract (with possibility of extension)
Salary range: $1,500 – $2,200
Starting date: Immediate
Citizenship: Singapore citizen/PR or non-Singaporean holding Dependent’s Pass, LTVP or LTVP+ pass

Job Description

• Providing administrative and operational support to the counselling and support group team
• Scheduling clients with counsellors via phone, emails and/or face-to-face
• Supporting incoming client and volunteer queries
• Maintaining volunteer contracts, payment records and being responsible for prompt processing of invoices for the department
• Documenting and filing confidential notes, intake forms, etc.
• Establishing processes for client feedback and ensuring prompt submission to relevant parties/systems
• Supporting volunteer counsellor and support group facilitator recruitment, onboarding and engagement
• Supporting staff and volunteers on various projects, reports and ad-hoc programmes as required by the line manager

Requirements

• Minimum two year’s experience as an office administrator, office assistant or relevant role
• Experience in the social service industry is advantageous
• Excellent interpersonal, empathy and communication skills in English (verbal and written) and strong organisational skills
• Strong knowledge of Microsoft Office (PowerPoint, Excel, MS Word)
• Able to use initiative and judgment to solve problems independently
• Strong belief in gender equality and the values of AWARE
• Able to meet deadlines in a high-paced environment while balancing workload and competing priorities
• Able to maintain strict confidentiality of sensitive information

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Please note that due to the large number of applications, only shortlisted applicants will be contacted for an interview. If you have any questions about this position, please email careers@aware.org.sg.